Your guide to mastering the Microsoft 365 basics: Word, Excel, PowerPoint and Teams.

Word (Writing)

Used for essays, reports, and letters.

Text Formatting (Home Tab)
B Bold (Important)
I Italic (Emphasis)
U Underline (Title)
Center Align
Inserting Things (Insert Tab)
  • Pictures: Add photos from Bing or your computer.
  • Shapes: Arrows, boxes, and lines.
  • Table: Grids for organizing info.
  • Page Break: Start a new page cleanly (Don't just press Enter lots of times!).
Autosave is ON!
Your work saves to OneDrive automatically. You don't need to click Save every minute.

Excel (Spreadsheets)

Used for numbers, graphs, and lists.

The Grid

Columns: Letters (A, B, C)
Rows: Numbers (1, 2, 3)
Cell: e.g., A1, C5

Symbols

+ Add
- Subtract
* Multiply
/ Divide

Formulas (Maths)

Always start with an equals sign (=).

=A1 + B1
=SUM(A1:A10) // Adds up a list
=AVERAGE(A1:A10) // Finds mean

PowerPoint

Used for presentations and slideshows.

  • New Slide: Use "Home > New Slide" to add a page.
  • Design: Use the "Design" tab to pick a theme (colors & fonts).
  • Transitions: How one slide changes to the next (e.g., Fade, Push).
  • Animations: Making text or images fly in or bounce.
  • Present: Press F5 to start the show full screen.

Teams

Your digital classroom hub.

Posts vs. Chat
  • Posts (Teams): Public. Everyone in the class can see it. Good for asking help.
  • Chat: Private. Direct message to a teacher or friend.
Assignments
  1. Click Assignments icon.
  2. Open the work (it opens in Word/PPT).
  3. Type your answers.
  4. Click Close.
  5. Click Turn In (Purple Button).

Shortcuts

Works in almost every app.

Ctrl + C
Copy
Ctrl + V
Paste
Ctrl + Z
Undo
Ctrl + S
Save
Ctrl + B
Bold
Ctrl + P
Print